Application/nomination instructions

Candidates must be nominated by the institution at which they want to study. Candidates cannot apply directly to the Vanier Canada Graduate Scholarships (Vanier CGS) program.

Candidates must be nominated by the institution at which they want to study. Candidates cannot apply directly to the Vanier Canada Graduate Scholarships (Vanier CGS) program.

Candidates should verify institutional internal deadlines with the administrator at the nominating institution.

Candidates should read the Selection Committee Guide prior to commencing their application. This guide lists the three evaluation criteria and has useful information on how the criteria are evaluated.

The Secretariat has curated a list of resources to help applicants, institutions, referees, and evaluators consider equity, diversity, and inclusion in their application. Applicants are encouraged to review the resources before they begin writing their application.

To be considered eligible for funding, candidates must attain an average score of at least 3.1 in each of the three criteria.

Competition process

  1. Applications are initiated in one of two ways. Either:
    1. the student informs the faculty of graduate studies at the selected institution of their intent to apply to the Vanier CGS program; or
    2. the institution initiates the nomination process by contacting the desired candidate.
  2. Applications are prepared by the student and submitted to the nominating institution by their internal deadline (set in ResearchNet by the nominating institution) using the ResearchNet application system.
  3. The nominating institution performs the internal candidate selection process.
  4. The nominating institution forwards recommended nominations to the Vanier-Banting Secretariat (the Secretariat) by October 31, 2018 (20:00 Eastern Time).
  5. The Secretariat coordinates the review process.
  6. The Secretariat presents the recommendations to the Tri-Agency Programs (TAP) Steering Committee.
  7. The TAP Steering Committee endorses and approves final decisions for the Vanier CGS program.
  8. Nominated candidates are notified of the competition results in April 2019.

Important notes:

Application/nomination instructions

Read the Application instructions carefully before you start writing your application. The Vanier CGS agency-specific selection committees are multidisciplinary; applications should be written with a non-specialist research audience in mind.

Individual application documents can be submitted in either English or French.

It is the candidate’s responsibility to ensure that the application is complete and submitted in advance of the nominating institution’s deadline date, including referee assessments.

NEW: The Secretariat has curated a list of resources to help applicants, institutions, referees, and evaluators consider equity, diversity, and inclusion in their application.

ResearchNet application process: general information

  1. In ResearchNet, complete all tasks listed for the Vanier CGS application.
  2. Preview the Full Application Package version of your application in ResearchNet, using the "Preview Application Materials" task, to ensure that your application is complete. Note: What you see previewed is exactly how your application will look when submitted electronically to the Canadian nominating institution and to the Vanier CGS program.
  3. Print the entire application.
  4. Save the PDF version of the entire, completed application.
  5. Submit the completed electronic application through ResearchNet by completing the "Consent and Submit Application" task. Note: The nominating institution cannot accept your application until you complete this task.
  6. For technical help, call 1-888-603-4178 or 613-954-1968 or email support@cihr-irsc.gc.ca from 7:00 a.m. to 8:00 p.m. Eastern Time.
  7. For program-related help, contact vanier@cihr-irsc.gc.ca.

Deadlines

There are two deadlines pertaining to the 2018-2019 competition:

  1. Institution internal deadline: Following the student's identification in ResearchNet of the institution proposed for doctoral study (see Task 10), an additional deadline date and time will appear at the top of each page. This is the deadline by which your application must be submitted to the institution through ResearchNet. This deadline is set and controlled by each institution. You will not be able to submit your application past this precise date and time.
  2. Program deadline: Institutions must forward their selected nominations to the Vanier CGS program by October 31, 2018 (20:00 Eastern Time).

Completing a Vanier CGS application

Post-application

After you have submitted your application to the nominating institution, the activity will move to your "Completed Activities" tab. You will not be able to make any changes to your application.

The nominating institution will review your application and either return it to you with comments or approve it. Note that it will not yet have been forwarded to the Vanier CGS program. Only authorized representatives can view submitted applications. Faculties of graduate studies have read-only access and cannot make any changes to your application.

If application is returned to you by the institution

If the faculty of graduate studies returns the application to you, you will receive an email from ResearchNet containing their comments. You will be given a revised institution deadline by which you must re-submit your application. Your application will move back to the "Current Activities" tab so that you can modify your application and re-submit it to the faculty of graduate studies. The institution will not be able to view your application while you are editing it.

Once you have completed all changes, you must resubmit your application to the faculty of graduate studies for review before the institution deadline.

If application is selected to be nominated

If the institution selects your application, the institution officials will electronically approve and submit your nomination to the Vanier CGS program. You will receive an acknowledgement of receipt by email shortly after deadline date. If you do not receive this confirmation email, you should contact the faculty of graduate studies to determine the status of your application/nomination.

Post-competition notification of results

Once the results from the Vanier CGS competition have been approved by the TAP steering committee, candidates nominated by an eligible Canadian institution will receive notification of the results using ResearchNet.

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